Outsourced School Management
The d6 Outsourced School Management (OSM) team takes on the time-consuming admin behind your school management portal, so your staff can focus on teaching and running the school, all year round.
Who we are
A dedicated group of OSM Account Managers who take on the time-consuming admin behind your school management portal, so your staff can focus on teaching and running the school.
What we do
From curriculum setups and promotion formulas to submissions, admin year-end, financial year-end and everyday system tasks, we complete the work directly on your d6 system, accurately and on time.
How it helps
Fewer late nights, fewer formula headaches, and the confidence that your data, marks and finances are handled by people who work in d6 every single day.
Meet the OSM Team
Once your school signs up for an OSM product, you will be assigned to one of our OSM Account Managers, who will personally assist, support and guide you every step of the way, from onboarding right through to year-end.
Marisa
OSM Account Manager
Kaeli
OSM Account Manager
Lilé
OSM Account Manager
Clarissa
OSM Team Lead
Daniël
OSM Sales
What we handle
One place to explore everything we offer
We have published a dedicated knowledge base section where every OSM product has its own article explaining what it means for your school, what is included, and how the process works. Browse it at your own pace, share it with your SGB or finance committee, and see exactly what each plan would take off your team's plate:
Here is a quick overview of each product, with its article:
Curriculum Support Plan – CAPS
We set up your school's CAPS curriculum from the official presets and maintain it throughout the year, so your subjects, tasks and assessments always match departmental requirements.
Read more: Read the article
Curriculum Support Plan – Non-CAPS
For IEB, SACAI, Cambridge and other alternative-curriculum schools, we build a fully customised curriculum from your own subjects, tasks and assessments, and keep it maintained all year. An add-on also covers your school's own non-DoE and informal subjects.
Read more: Read the article | Add-on: Curriculum Maintenance (Non-DOE Subjects/Informal)
Promotion Formula Support Plan and Add-ons
We configure and maintain the formulas that turn captured marks into correct term and promotion marks: for CAPS schools across all DOE subjects, and for non-CAPS schools through customised, subject-specific formulas. A range of add-ons covers everything from SBA year marks and mid-year exams to Grade 12 prelims and non-DoE subjects.
Main plans: Promotion Formula Support Plan – CAPS (Primary/High) | (Combined) | Subject Specific Formula Maintenance – Non-CAPS (Primary/High) | (Combined)
Add-ons: SBA Year Mark (Primary/High) | SBA Year Mark (Combined) | Mid-Year Exam Only Formulas Gr 4–7 | Gr 8–12 | Combined Gr 4–12 | Prelim Formulas (Departmental) | Non-DoE Formula Support Plan
Submission Support Plan
We manage and prepare your weekly, monthly and termly submission processes using data extracted from your d6 system, keeping your school compliant and on time.
Read more: Read the article | Monthly Attendance SA-SAMS Submission Guide
Administration Year-End Support Plan
We take on the full d6 Admin Year-End: waitlist learners, re-registrations, promotions and class groups, right through to finalising the rollover to the new academic year.
Read more: Read the article
Finance Year-End Support Plan
We assist in completing your school's financial year-end within d6, with the technical execution handled by our specialist finance partner, Principal Choice (PChoice).
Read more: Read the article
Task Control Subscription
Ongoing, hands-on support for your school's specific administrative tasks throughout the year, ideal for those recurring to-do items your team never quite gets to.
Read more: Read the article
Online and d6-Office Training
Request training on any d6 module or system area, online or at a d6 office, with flexible monthly or annual payment options. Paying annually upfront earns a 10% saving.
Read more: Annual Payment | Monthly Payment
Our plans
Your OSM Roadmap for the Year
Here is what the OSM team does for OSM schools across the year, term by term. It is never too late for your school to join them.
TERM 1
Starting the year on a solid foundation
Curriculum setups to start the year
For CAPS schools, we complete the curriculum preset setup early in Term 1, viewable under My School > Curriculum > Learning Programme Setup. For Non-CAPS schools, we build a fully customised curriculum from your subjects, tasks and assessments, finalised within 1 to 2 weeks of receiving your documentation.
Promotion and SBA formula setups
We finalise promotion formulas and SBA formulas during Term 1, without affecting your current curriculum, so your teachers can safely continue entering marks while we work in the background.
Admin Year-End rollover wrap-up
We make sure every OSM school's data is properly rolled over into the new academic year, and assist schools that still need data captured to complete the rollover.
Outstanding financial year-ends
We collect the Auditor's Final Trial Balance, Annual Financial Statements and any adjusting journals, and finalise outstanding financial year-ends from prior periods so schools' books start the year clean.
Curriculum and formula setups and maintenance
Throughout Term 1, we continue to set up and maintain curricula and formulas for schools on our CAPS and Non-CAPS plans, so nothing slips out of date as the term unfolds.
Term 1 submissions
For schools on the Submission Support Plan, we prepare and manage your weekly and monthly submissions, plus the Final Term 1 submission and schedules.
Training on request
Your school can reach out for online or d6-office training at any point in the term, and if you have any outstanding training, simply let us know and we will assist.
TERM 2
Mid-year exams, handled
Mid-year exam formulas for Grades 4 to 12
We set up the mid-year exam formulas, enabling the composite recording mark sheet and supporting report cards that reflect the mid-year exam.
Financial Year-End data requests
We request the financial year-end data from schools so the next financial year-end cycle can start without delays.
Curriculum and formula setups and maintenance
Throughout Term 2, we continue to set up and maintain curricula and formulas for schools on our CAPS and Non-CAPS plans, so nothing slips out of date as the term unfolds.
Term 2 submissions
We focus on your weekly submissions, plus the Final Term 2 submission and schedules.
Training on request
Your school can reach out for online or d6-office training at any point in the term, and if you have any outstanding training, simply let us know and we will assist.
TERM 3
Keeping everything accurate
Maintenance on curricula and formulas
Throughout Term 3, we perform ongoing maintenance on our OSM schools' curricula and formulas, so they can capture marks with confidence knowing everything behind the scenes stays accurate and up to date.
Prelim formulas for Grade 12
We set up and maintain the Grade 12 preliminary examination formulas, making sure the Term 3 prelims are correctly categorised and calculated within the SBA structure.
GEC setups, available on request
For schools offering the General Education Certificate, we activate and set up the GEC subjects on request, ready for capturing.
Curriculum and formula setups and maintenance
Throughout Term 3, we continue to set up and maintain curricula and formulas for schools on our CAPS and Non-CAPS plans, so nothing slips out of date as the term unfolds.
Term 3 submissions
We keep your weekly and monthly submissions running, plus the Final Term 3 submission and schedules.
Training on request
Your school can reach out for online or d6-office training at any point in the term, and if you have any outstanding training, simply let us know and we will assist.
TERM 4
Closing the year with confidence
Admin Year-End preparation and finalisation
We guide OSM schools through the d6 Admin Year-End, from collecting waitlist learners, re-registrations, promotions and class group information, right through to finalising the rollover to the new academic year.
Financial Year-End support
Together with our trusted finance partner, Principal Choice (PChoice), we complete the technical side of the financial year-end so that schools' accounts are brought up to date correctly.
Workshops and an end-of-year review
In Term 4, we run workshops to help schools prepare for and finalise their year-end, and we complete an end-of-year setup review so every school starts 2027 with everything in place. Be on the lookout for communication regarding the Workshops.
Curriculum and formula setups and maintenance
Throughout Term 4, we continue to set up and maintain curricula and formulas for schools on our CAPS and Non-CAPS plans, so nothing slips out of date as the term unfolds.
Term 4 submissions
We keep your weekly and monthly submissions running, plus the final Term 4 submission and schedules of the year.
Training on request
Your school can reach out for online or d6-office training at any point in the term, and if you have any outstanding training, simply let us know and we will assist.
Get ahead of the year
Budget season is the perfect time
Curriculum and formula maintenance, from January 2027
If your school would like the OSM team to run that full-year journey for you, onboarding can be arranged to start from January 2027, whether your school follows CAPS or an alternative curriculum such as IEB, SACAI or Cambridge.
For the best cover, we encourage schools to sign up for both plans together: the Curriculum Support Plan keeps your curriculum correctly set up and maintained all year, and the Promotion Formula Support Plan makes sure every mark your teachers capture calculates correctly into term and promotion marks. They work hand in hand, one without the other only covers half the journey.
With most schools finalising their 2027 budgets in the coming weeks, now is the ideal time to build both into your budget so your school starts the new year fully covered.
For CAPS schools
Extras
Also good to know
Our OSM product list is live
Explore all the OSM products, with articles explaining what each product entails: More about OSM Products
Looking to upgrade your plan? Reach out to our OSM salesperson, Daniel, at [email protected].
Training updates on TrainerCentral
Keep an eye out for our e-learning video courses, as well as live online sessions and workshops on TrainerCentral, designed to help your team get the most out of the d6 platform, at a pace and time that suits your school.
How we keep our schools in the loop
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Progress updates at every major milestone, via email, d6 Forum notification or d6 system notice.
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Any information we need from your school is requested via email, so you always know what is required.
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Immediate support is always one email away at [email protected].
No pressure, no lock-in surprises
Your school chooses only the plans it needs, and the OSM team completes exactly what you sign up for with our sales team, thoroughly and accurately.
Sign Up
Ready to hand over the admin?
Chat to us about the right plan for your school and budget.